How to update SSP?

 

Updating the Ship Security Plan (SSP) is a formal process that ensures the ship's security procedures remain compliant with the International Ship and Port Facility Security (ISPS) Code and are effective in addressing current risks. Below are the steps to follow when updating an SSP:

Steps to Update the SSP:

1. Identify the Need for Updates:

   • Changes in operations: If there are new routes, changes in cargo, or operational shifts, these changes should be reflected in the SSP.
   • Security threats: Evaluate new threats like piracy, terrorism, or regional issues that may impact the ship’s security.
   • Equipment upgrades: If new security equipment is installed or existing systems are upgraded (e.g., surveillance cameras or access control), the SSP must be updated accordingly.
   • Regulatory changes: Amendments to the ISPS Code or flag state security requirements must be incorporated into the SSP.
   • Audit findings: Address any non-conformities or areas for improvement highlighted during internal or external security audits.
   • Security incidents: Post-incident reviews may highlight gaps in the SSP, which should be revised to prevent similar future occurrences.

2. Review the Current SSP:

   • The Ship Security Officer (SSO), in coordination with the Company Security Officer (CSO), reviews the existing SSP.
   • Identify areas that need revision based on recent operational or security changes.

3. Draft Revisions:

   • The SSO or designated security personnel create a draft of the updated SSP sections, ensuring that all required areas are covered. This includes:
     • Updates to procedures for responding to new threats.
     • Changes to crew responsibilities or security roles.
     • Modifications to access control, restricted areas, and other physical security measures.
     • Adjustments to training requirements and drill schedules.
   • Ensure that new or modified security equipment and procedures are documented.
   • If there are new port facility requirements, incorporate those into the ship's plan.

4. Seek Approval from Flag State or Recognized Security Organization (RSO):

   • Submit the updated SSP to the flag state or an authorized Recognized Security Organization (RSO) (e.g., a classification society) for approval.
   • Significant changes to the SSP, especially those involving security protocols or equipment, must be formally approved by the flag state or RSO.
   • The flag state or RSO may conduct an audit or review of the revised SSP before granting approval.

5. Incorporate Feedback and Finalize the Plan:

   • If the flag state or RSO provides feedback or requests revisions, adjust the SSP accordingly.
   • After approval, the updated sections are incorporated into the final version of the SSP.
   • Update the revision history or amendment log to track the changes made to the SSP.

6. Distribute the Updated SSP:

   • Ensure that the updated SSP is distributed to all relevant personnel, including the SSO, CSO, and crew members who have security responsibilities.
   • Make sure that copies of the updated SSP are kept onboard the ship, and in some cases, with the ship’s management office.

7. Provide Training and Conduct Drills:

   • Train the crew on any new or updated security procedures outlined in the SSP.
   • Conduct security drills and exercises to ensure that crew members understand their updated roles and responsibilities under the new plan.
   • Ensure that the crew is aware of any changes to security levels or response procedures.

8. Maintain Documentation:

   • Keep records of the SSP update process, including submissions for approval, correspondence with the flag state or RSO, and approval letters.
   • Maintain logs of crew training and drills related to the updated security procedures.

9. Monitor and Review:

   • Regularly monitor the effectiveness of the updated SSP through internal audits, security incident reviews, and feedback from the crew.
   • Conduct periodic reviews of the SSP to ensure it continues to meet ISPS Code requirements and adapts to any emerging security threats or operational changes.

Summary of the Process:

1. Identify areas in the SSP that need updating.
2. Review the existing SSP and draft necessary revisions.
3. Submit the revised SSP for approval by the flag state or RSO.
4. Incorporate feedback, finalize, and distribute the updated plan.
5. Train the crew on new procedures and conduct security drills.
6. Document the changes and maintain compliance records.
7. Continuously monitor and review the plan.

By following these steps, the SSP stays relevant and compliant with international security standards